Outlook 2000 Tip:
Pesonalize Your E-mail Messages with
Microsoft Outlook 2000 Signatures
by Joshua Feinberg
How many Microsoft Outlook 2000 e-mail messages do you send
everyday where you need to type your name and full contact information
over and over again?
In this issue's Closing Tip-Lette, we'll look at not only how to set
up a default e-mail signature in Microsoft Outlook 2000, but also how
to leverage a couple of different Microsoft Outlook 2000 e-mail signatures
to choose from for various occasions.
In Microsoft Outlook 2000, choose Tools/Options
Select the tab labeled Mail Format.
At the bottom of the open dialog box in Microsoft Outlook 2000, you'll
see a section called Signature.
Click once on the "Signature Picker" button.
Click New and give your Microsoft Outlook 2000 signature a Name
- maybe you'd like to have a Business Signature and a Personal Signature
for your Microsoft Outlook 2000 configuration.
In this example, let's create a Microsoft Outlook 2000 Business Signature.
Click Next. Now create your Microsoft Outlook 2000 signature.
Type in your text and use the Font button to change the font type and
size.
Then click Finish and OK when you're done creating your Microsoft Outlook
2000 signature.
Now you'll see that Microsoft Outlook 2000 has made Business Signature
your default signature. You can click on Signature Picker again and
create another signature for Microsoft Outlook 2000.
Voila, your default signature for Microsoft Outlook 2000 will appear
every time you open a blank message!
You can leave the Microsoft Outlook 2000 default signature blank so that
you have the option of choosing which Microsoft Outlook 2000 signature
you'd like to add to your e-mail message.
Just change your Microsoft Outlook 2000 default signature to <None>.
Then when you open a blank e-mail message in Microsoft Outlook 2000, choose
Insert/Signature to select the appropriate end to your e-mail message.
And here's a bonus tip for Microsoft Outlook 2000!
Do you ever send a similar Microsoft Outlook 2000 e-mail message to a
number of different people on a regular basis? For example, a "thank
you" message - "Thank you for contacting us. We'll be in touch
shortly".
Use the Microsoft Outlook 2000 Signature Text box - where you enter and
format your text - to enter an entire message rather than just a signature
line.
Now you won't have to type that same message over and over again in Microsoft
Outlook 2000 every day!
______________________________________
Joshua Feinberg is an internationally recognized small business technology
expert, consultant, columnist, author, keynote speaker, and trainer. He
is a published Microsoft Press author, as well as the creator of and two-year
veteran writer of the Microsoft Direct Access "VAPVoice: Notes From
the Field" column. Learn what your highly paid computer consultant
doesn't want you to know! Subscribe to Joshua Feinberg's FREE bi-weekly
Smallbiztechtalk.com "Tips" e-zine at http://www.smallbiztechtalk.com
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